COMPREHENSIVE SERVICE INTEGRATION PROGRAMS FOR AT-RISK YOUTH


By Martha R. Burt, Gary Resnick and Nancy Matheson

The Urban Institute

December 7, 1992

For the Office of the Assistant Secretary of Planning and Evaluation

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES



EXECUTIVE SUMMARY

Estimates suggest that as many as half of today's youth run a moderate to high risk of experiencing school failures or participating in early sexual activity, alcohol and drug use, and criminal behaviors. This report examines programs targeting at-risk younger adolescents, aged 10 to 15.

The results of many years of program impact evaluations demonstrate that single-focus programs targeting at-risk adolescents may not be the most effective way to help youth. Increasing attention is being paid to programs capable of dealing with the whole child, including the child's parents and neighborhood. Thus, a major focus of this report is to learn more about the ability of programs to provide more comprehensive services to youth through service integration. It also examines the barriers and successes programs encounter while attempting to do so.

Project Objectives

The objectives of this project are to:

Methods

To meet these objectives we reviewed the literature concerning the meaning of risk, the prevalence of risk behaviors among youth, and the successes and limitations of traditional programs serving youth. We conducted a literature review and examined issues related to evaluating programs for at-risk youth, and then conducted site visits to nine programs in six locations.

Report Outline

Chapter 1 introduces the study and its objectives. Chapter 2 contains a review of the literature on youth at risk. It examines definitions and prevalence of risk, describes current approaches to service delivery, explores the definition of and motivation behind service integration (SI), and examines the barriers programs face to implementing SI. Chapter 3 delineates the evaluation issues concerning programs serving youth at risk. Chapter 4 introduces the objectives of the site visits and describes the procedures used. Chapter 5 describes each of the nine programs visited. Chapter 6 identifies and discusses issues that cut across programs. Chapter 7 presents a summary of the project and implications of the findings.

Risk Definitions, Risk Prevalence, and Service Integration Issues (Chapter 2)

Some of the key issues discussed in detail in Chapter 2 include the definition of risk used during the project, the difficulties of measuring prevalence of risk, the limitations of traditional services that focus on single problems rather than on meeting the needs of the whole individual, our definition of service integration (SI), the barriers to service integration, and the crucial steps that should be taken to plan and implement SI.

The Meaning of Risk

The conceptual framework for defining risk was developed for this report and consists of four components:

Prevalence of Risk

This report examines the prevalence of the above four components based on the secondary literature. Despite the apparent overlap in risk antecedents and markers, it is difficult to develop a composite estimate of the degree to which adolescents run a high, moderate, or low risk for engaging in problem behaviors or experiencing risk outcomes. Using a simple population estimate based on poverty or neighborhood is very rough and will overestimate the number of youth who go on to experience risk outcomes. The more precision one desires in an estimate of risk, the more difficult the task becomes. This is because antecedents and markers are never perfect predictors, and the quality of data gets significantly worse as the variables are more closely connected to problem behaviors or risk outcomes. Some investigators address this problem by taking the presence of the problem behaviors themselves as their "risk" indicators. But this approach merely begs the question, since the youths it selects as high risk have already done the things one is interested in predicting. A better solution is to use several antecedent and marker variables to predict risk; in general, the more relevant the variables included, the more precise prediction one achieves.

Limitations of Traditional Services

Our survey of traditional services for at-risk youth shows that they often address only a single risk marker or outcome such as adolescent pregnancy, substance abuse, or school failure. This single-problem focus has several limitations. First, such programs usually focus on problems (rather than individuals as a whole) and tend to offer short-term interventions. Programs that try to solve problems quickly and then close the case are not geared toward preventive interventions and often have little staying power. Thus, they do not always address the most pressing needs of their clients. Second, it is sometimes difficult to get other community agencies to fill in the gaps when such single-issue programs cannot meet client needs with their own program resources. Given these problems, programs have tried to increase the comprehensiveness of their own offerings and use service integration to increase their clients' access to a wide range of services offered by other programs and agencies.

Definition of Service Integration

By "service integration" (SI), we refer to procedures and structures that help several service agencies coordinate their efforts to address the full range of service needs presented by youth and families in an efficient and holistic manner. It is important to understand that, despite the common tendency to refer to "comprehensive service integration programs," the terms "comprehensive" and "service integration" are not synonymous. Service integration is merely one method of obtaining comprehensive service coverage, but SI does not guarantee comprehensive service coverage. Furthermore, programs may use different combinations of comprehensiveness and SI. For instance, a mental health program may have arrangements with other agencies to provide additional services, but these services may still be related to mental health rather than to other aspects of client need such as housing or education (this is an example of SI without comprehensiveness). Or, a program may try to make its own service offerings comprehensive rather than relying on outside agencies to fill in service gaps (this is an example of comprehensiveness without SI).

Few existing systems meet all the elements of the SI model with which this inquiry began. Several key elements in this initial idea of SI efforts for at-risk youth are:

Barriers to Service Integration

SI efforts face many barriers, including professional training and orientation, administrative procedures, eligibility rules, and the categorical nature of funding. Service agency staff are typically trained in rather narrow, specialized traditions such as mental health or criminal justice services, and may not feel comfortable dealing with other issues or working within an interagency framework. Bureaucratic procedures often obstruct SI efforts because agencies may insist on following their own intake and case processing procedures, and confidentiality requirements may limit their ability to share information about clients with an SI team.

Categorical public and private funding also perpetuates single-issue programs. As long as legislatures and funders structure programs to address specific problem areas, single-issue programs will continue to have difficulty making their services available to populations not specified by their mandate.

Steps to Planning and Implementing SI

Some of the crucial steps that should be considered when planning and implementing service integration include:

Evaluation Issues and Lessons Learned (Chapter 3)

Chapter 3 documents evaluation issues specific to youth-serving programs, to service integration efforts, and to the types of sites selected for this study. Issues examined include defining the participant and the unit of analysis, measuring client risk levels and including them in analyses to understand program impacts, documentation of service delivery, non-client outcomes of interest, differentiating the impact of SI from that of comprehensiveness, evaluation readiness, identifying realistic outcomes to measure, identifying appropriate comparison groups, and reducing attrition to follow-up. The chapter discusses:

Some of the lessons learned from years of program evaluations are as follows:

Site Visit Objectives and Procedures (Chapter 4)

The site visits were conducted:

Site Selection Criteria

We looked for programs that serve clients between the ages of 10 and 15; conduct comprehensive, individualized needs assessments for individual youth; use these needs assessments as the basis for service planning or case management; have developed formal, institutionalized interagency linkages; and conduct standard follow-ups with agencies to which referrals are made to ensure accountability. Not all programs ultimately visited met all five criteria.

Programs Visited

The nine programs in six locations that were ultimately selected represent a mix of program type, geographic location, and racial/ethnic groups served. They include the Belafonte-Tacolcy Center in Miami, Florida; Big Brothers/Big Sisters of Greater Miami in Coral Gables, Florida; Chins Up Youth Care Homes in Colorado Springs, Colorado; Garfield Youth Services in Garfield County, Colorado; I Have a Future and Oasis Center in Nashville, Tennessee; Sunset Park-Center for Family Life in Brooklyn, New York; Teen Connections in the Bronx, New York; and Communities in Schools in Houston, Texas. These nine programs can be characterized as follows:

Program Descriptions (Chapter 5)

The nine programs visited are each described using the following categories: brief history; current mission, goals, and objectives; service configuration; current clientele/users; type and makeup of SI network; funding sources; and evaluation.

Cross-Program Issues (Chapter 6)

Chapter 6 summarizes the findings from site visits with respect to the following issues:

Below we briefly summarize the site visit findings concerning service integration and evaluation issues.

Service Integration

The site visits confirmed our initial view that programs use a variety of configurations to facilitate access to services and augment service delivery to program clients. Programs use both formal and informal arrangements. For instance, in the formal category, some programs: have staff from other agencies come to deliver a service either on a permanent or a scheduled basis, contract with other community agencies to provide services or join a multi-agency team that meets regularly to handle clients who need services from several agencies, and have contracts to provide services to clients of other programs on the site of the other program. In the informal category, some programs rely on consciously worked out relationships between program caseworkers and referral agencies to improve clients' chances of getting needed services. These informal links are important because they are more common than formal SI arrangements. But because such networks often break down when key staff leave, they are no substitute in the long term for formal commitments. Finally, programs use different types of volunteers to expand their service options. Mentoring was the most common volunteer activity, though one program we visited provided emergency shelter through host homes with volunteer families and two arranged with volunteer members of the business community to provide services.

Information Sharing.

We found that most of the programs with formal SI linkages (four of the nine programs visited participate in formal SI efforts) have worked out arrangements for release of information as needed, usually on a case-by-case basis. For instance, some programs release information temporarily for the purpose of having a multi-agency team design a client plan, but the releases are not general and do not go beyond the framework of that specific plan.

On the other hand, programs that rely on informal cross-program service delivery mechanisms report that information sharing is a continuing problem. Even when they are trying to get help for a specific client, they say they cannot name the client so as not to violate the client's privacy. Also, because of the informality of arrangements, information that needs to be shared is not shared because no feedback mechanism exists to assure that a referring person ever learns what happened with a referral.

Agency-to-program and program-to-agency tensions included disciplinary differences in approach engendering hostility or distrust, a key person in an agency being threatened by a program person's expertise, and insensitivities with regard to peak workload periods.

One program cites ethnic tensions in their larger service community over whether agencies affiliated with and serving particular ethnic groups would get their own resources or would have to be under the control of agencies affiliated with different ethnic groups.

A final problem cited involves interactions within an agency on SI. Programs that have tried SI without commitment from both agency directors and line workers have run into difficulties.

Conceptualizing SI More Broadly

This project began with a view of service integration that is client-driven. It assumes that an agency has clients with service needs that it cannot meet entirely with its own resources, and that it becomes involved in formal interagency linkages to access services for its clients. We have learned that this view of SI is quite narrow and formal. It does not encompass several of the situations found during site visits, which appear to the researchers to epitomize an ideal of SI as service development and community coordination. Several programs we visited make themselves available to develop services as their need is manifested in the community. If the program itself or other agencies with youth-serving responsibilities identify major unmet needs, the community of agencies can negotiate exactly what is needed, who can best provide it, how the various agencies in town will relate to the new service, and other similar issues. These agencies serve as mortar for their community networks--they hold them together, fill in the gaps, and facilitate smooth service delivery whether through their own services or the services of other agencies. They may do relatively little through formal or even informal referrals of their clients to other agencies, yet they help create a truly integrated service delivery system.

Evaluation Issues

Two key conditions determine the readiness or "evaluability" of a program for an outcome evaluation: willingness and capability. Willingness refers to a program's interest in evaluation and perception that evaluation can help advance program goals. Capability refers to a program's current resources for evaluation--the skills of its staff, its data collection capabilities, and its commitment of staff time to evaluation activities. An important factor affecting both these conditions is the program's history of participating in evaluation efforts, since this experience will contribute to staff attitudes about the experience and to existing capabilities. Among the nine programs visited, those with the highest levels of capability are usually those with more positive attitudes toward evaluation. But in some programs the two dimensions do not exactly correspond.

In terms of willingness, most of the programs show an interest in doing more evaluation research and, in particular, assessing program outcomes. Many directors specifically indicate that they want to do some form of longitudinal follow-up of their clients as an indicator of their program's success. The enthusiasm of some programs relates to earlier positive experiences with evaluation studies. Among programs that appear more hesitant about evaluation research, one cites a bad experience it had with the evaluator for the national demonstration program of which it was a part, and one cites its concern about an evaluation's ability to reflect the complexity of client experiences in the program. This program thinks that the rather cut-and-dried approach to outcome assessment used by one evaluation did not do justice to either their services or the benefits their clients derived from the program.

In terms of capability, the programs visited can be grouped into low, moderate, and high capability. Low-capability programs lack the existing resources required for an evaluation study, including staff knowledgeable about evaluation research, sophisticated information systems, and a central unit or department responsible for putting information together. These programs have some trouble tracking the involvement of outside agencies, which is an important component of documentation for SI types of programs.

Moderate-capability programs maintain some form of a computerized database system into which service and client statistics are entered regularly. Some of these programs still rely on the executive director to analyze the service statistics, but generally top management is supported by volunteers and staff who complete the forms and do the initial tabulation of the information. Moderate-capability programs have the ability to use the documented information for the purposes of planning and internal evaluation. Such programs sometimes have quite specific plans for improving their evaluation capability. While these programs have strong interest in evaluation, some feel resources available for evaluations are insufficient.

High-capability programs have highly sophisticated management information systems and staff specifically assigned to do the data entry, compilation, and summary statistics. They usually are conducting or have conducted some form of evaluation. They possess a high level of readiness, even though some have had some negative experiences with prior evaluation research. All of these programs clearly indicated that any costs incurred by doing evaluation research were more than compensated for by the benefits of the information obtained.

The high-capability programs appear the most ready, and with some additional resources the moderate-capability programs may also be helped to participate in a multi-program evaluation. However, at least two issues need to be addressed in order to design an outcome evaluation that includes some or all of the sites visited and that will identify the effects of comprehensive service provision and SI models.

All programs involved in a cross-site evaluation should become involved in this decision-making process so they develop ownership and positive attitudes toward a cross-site evaluation. Given the special features of these programs, the measures should not just assess individual changes, but should also identify the effects of the programs on the community and on the interagency service delivery network.

Summary and Implications (Chapter 7)

The literature on at-risk youth and programs that serve them indicates that a comprehensive approach has the best chance of helping youth avoid negative behaviors and outcomes. SI is one way to increase the comprehensiveness of program offerings by facilitating access to services available in the community that a program does not itself provide. The programs we visited are all complex, all strive for a high degree of comprehensiveness, and most are involved to some degree in service integration to achieve it.

To us, the most striking implication of this project's findings is the need to conceptualize service integration more broadly. We think it is important to recognize the efforts that some programs make to develop their community's capacity to serve youth, by identifying and working to develop services to address unmet needs. Also exciting was learning about Joint Initiatives in Colorado Springs--a service integration effort with the highest level of commitment from all relevant local agencies.

Another important finding of this project is that these agencies have a very strong interest in conducting evaluation research, but most do not have the resources to go beyond the usual program statistics to assess outcomes or the role of particular services in achieving those outcomes. Almost all programs are interested in participating in outcome evaluations if they have adequate resources and technical assistance. They also feel it is important that any evaluation design reflect the complexity of their program activities and the many ways that youths, families, and community members may participate in them.